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Call to Order
Chairman Jane Gattone called the meeting to
order at 7:00 p.m.
Roll Call
The following Commissioners were present:
Chairman Jane Gattone, Joy Gajda, Alice Cattani, Robert Reding,
Vincent Springer, David Hartwig.
A MOTION was made by Commissioner Reding
to appoint Commissioner Gajda Secretary pro-tem; in the absence of
Commissioner Stittgen. Commissioner Springer seconded the motion.
All were in favor; Ayes- 6, Nays- 0
Others Present
Jim Stevens, Village Administrator, Pat Meehan,
Village Planner, Paul Phillips, Village Attorney, Dominic Marturano,
Village Trustee, and Liz Thomsen, recording secretary.
Commissioner Stittgen arrived at the meeting at
7:07 p.m.
Approval of the Minutes
of the April 2, 2008 Meeting:
There were corrections to the minutes. Page 1,
para. 2 under Public Hearing, sentence 1: “Attorney Phillips
said the Public Hearing on the Proposed re-zoning of Property… was
to take place on Wednesday April 2, 2008….”
Page 1, para. 3, sentence 3: the red
dotted-line area is west of Anchor 3 near Falling Waters Blvd.
Page 2, para. 2, under
heading: 2. Review of the Revised Tentative Plat and First Final
Plat, Sentence 3 should read: She noted overall road easements
would be approx. 80 ft. wide and each lot size would include 40 ft.
of the easement.
Page 4, para. 1, sentence 1: Mr. Hickcox of OM,
not Mr. Eiden said he was working on new renderings for the main
Village Green.
Page 4, para. 1, sentence 2: “… single stem
trees were to be used as well…”
Page 4, para. 2, sentence 2: “Atty. Phillips
noted this zoning designation would probably not change…
Page 4, para. 3, sentence 5: “OliverMcMillan
plans to try to transplant mature trees from other areas…”
Page 4, under Staff Updates and Status
Report, sentence 1: Daycare facility Tutor Time is
looking at property in Heritage Park Commercial area.
Page 4, under Staff Updates and Status
Report, sentence 4: add the word “affordable” before housing
units.
Page 4, under Staff Updates and Status
Report, sentence 5: Identify the name of the property owners of
the two houses on the west side of Rt. 45, east of Wendy’s as Exceed
Development.
Page 5, para. 3, sentence 1: add the words “and
the Village Board after the Planning Commission.
Page 5, Adjournment: The meeting
adjourned at 8:50 p.m., not 9:50 p.m.
Page 5: Addendum to Minutes from April 16,
2008 Planning Commission Meeting.
[Advisory Note: Per Administrator Jim
Stevens and Chairman Jane Gattone: Please refer to further action by
the Planning Commission at the April 16, 2008 meeting on the topic
of the 1st Addition to the Lindenhurst Village Green:
Review of Proposed Rezoning, Tentative Plat and First Final Plat.]
Commissioner Reding made a MOTION to approve
the April 2, 2008 minutes with the above corrections. Commissioner
Hartwig seconded the motion. All were in favor: Ayes- 7, Nays- 0.
Communications and Correspondence
None.
Old Business-
Lindenhurst Village Green - (Refer to 4/09/08 Meehan & Company,
Inc. memo)
Mr. Hickcox spoke to the Planning Commission
and noted there are no dramatic changes to lots and their
configurations. One minor change is conveyance to IDOT of two out
lots.
Attorney Phillips noted one other minor change
concerning access to Lots 1 and 10. Mr. Hickcox explained that
currently the easement granted is leading from Rt. 45 and
terminating at the Lot 10, Lot 1 boundary. Attorney Phillips said
staff is recommending adding a condition that a change is going to
be made adding cross-access easements for Lots 1 and 10 for purposes
of ingress and egress.
Summary of the Proposed Lindenhurst Village
Green Tentative Plat and First Final Plat
The proposed “Tentative Plat” and “First Final
Plat” for the proposed Lindenhurst Village Green show the
combination and reconfiguration of ten existing parcels of land
(which currently comprise the subject property) into 17 lots and 2
out lots. Each of the lots would have access to public street
rights-of way through ingress and egress easements indicated as well
as through the existing “Easement Maintenance and Operation
Agreement” recorded on April 30, 2007 at the Lake County Recorder’s
office. Zoning includes CBR-2, R-4, and I (Institutional) for well
placement. The “Tentative Plat” and “First Final Plat” are subject
to the terms and conditions of the provisions of the “Annexation
Agreement” between the Village and the property owners dated March
21, 2007.
The property to be developed by OliverMcMillan
includes a central multi-use oval Village Green (see separate
summary) surrounded by several Anchor Stores, multiple smaller
retail and restaurant-type businesses, and a movie theatre.
Main Intersections: The properties are
bounded on the east by State Route 45 (running north/south) and main
ingress/egress entrances include Chatham Way and Deer Trail Drive.
The property is bounded by State Route 132 (Grand Avenue) running
north/west. Developers plan a proposed “spine road” which would run
near the east edge of the property, providing a proposed
ingress/egress from Grand Avenue to Falling Waters Way.
Lands abutting the subject property have the
following existing land uses:
North: Falling Waters Business Park and Falling
Waters multi-family condos.
West: Vacant lands.
East: Single-family detached residential and
dwelling uses (located outside of the Village of Lindenhurst village
limits).
South: Vacant lands.
Summary Description of proposed Village
Green Oval
The proposed Village Green is situated in front
of Anchor 1. An oval-shaped great lawn about 215 ft. by 150 ft.,
crossed by a meandering path varying from 6 ft. to 10 ft. in width
to accommodate benches, planters, night lighting and other
furniture. The Green is to include large trees, a possible water
“mist-type” feature, some large boulders or other play structures. A
spot for a temporary stage is being planned and OliverMcMillan (OM)
is working with an event planner. Some type of movable lawn
furniture may be incorporated. At either end of the oval proposed 50
ft. plazas with lush landscaping and seating areas would be built.
Substantial but see-through tree canopy is planned with edge
definition for the oval edges. A 30-inch perimeter paver
area/carriage walk would be added around the Village Green oval for
maintenance and snowmelt placement and lighted at night. The central
walkway would include night lighting as well.
New Business
OM introduced 3-D renderings of the Village
Green to Planning Commission members at the 4/16/08 meeting. Mr.
Hickcox reminded Commissioners that they are re-zoning much of the
south east side of the spine road, resulting in a net gain in CBR-2
zoned area for the Village.
A. Lindenhurst Village Green Subdivision:
Review of Proposed Rezoning, Revised Tentative Plat and First Final
Plat.
Commissioner Gajda made a MOTION that the
Planning Commission recommend to the Village Board the Conditional
Approval of the Lindenhurst Village Green Subdivision:
Revised Tentative Plat and First Final Plat per the Meehan & Co.
Memo dated April 10;2008 with the special condition that a change be
added to the Revised Tentative Plat and First Final Plat adding a
Cross-Access Easement for Lots 1 and 10. Commissioner Reding
seconded the motion.
A roll call vote was taken:
Commissioner Gajda - Yes
Commissioner Reding- Yes
Commissioner Hartwig- Yes
Commissioner Stittgen- Yes
Commissioner Cattani- Yes
Commissioner Springer- Yes
Chairman Gattone- Yes
The motion carried. Ayes-7, Nays-0.
Advisory Note: Administrator Stevens
suggested an advisory note be added to the end of the 4/2/08
Planning Commission minutes to show this change in Access Easement
language.
Access Note Revision
Planner Meehan noted a revision in the Access
Notes on page 2 of the “Final Plat of Subdivision of the First
Addition to Lindenhurst Village Green”. The 2nd note
titled Public Ingress and Egress Provisions has changed to
read:
An easement for public ingress and egress is
hereby reserved and granted to the Village of Lindenhurst for use by
the general public over areas designated as public ingress and
egress. Planner Meehan noted there is an off-site easement now shown
for future access to Rt. 132, and the owner /developer name has been
changed from the previous plat.
Mr. Hickcox clarified the change in easement is
necessary to give the 7-acre area described as the Horvat Parcel,
public ingress/egress and future access to Rt. 132 (Grand Ave.). He
noted that since the Horvat parcel was under different ownership, it
had to be platted separately.
B. 1st Addition to Lindenhurst
Village Green: Review of Proposed Rezoning, Tentative Plat and First
Final Plat.
Commissioner Hartwig made a MOTION that the
Planning Commission recommend to the Village Board that a change be
made to the First addition to the Lindenhurst Village Green Review
of the Tentative Plat and First Final Plat Lindenhurst Village Green
as subject to the conditions contained in the Meehan & Co. Memo
dated April 9, 2008, and a special condition be added
regarding the change to the Public Ingress/Egress Language on page 2
of the Final Plat of Subdivision. Commissioner Gajda seconded
the motion.
A roll call vote was taken:
Commissioner Hartwig- Yes
Commissioner Gajda - Yes
Commissioner Reding- Yes
Commissioner Stittgen- Yes
Commissioner Cattani- Yes
Commissioner Springer- Yes
Chairman Gattone- Yes
The motion carried. Ayes-7, Nays-0.
Staff Updates/Status
Report
Mr. Hickcox of OliverMcMillan, Mr. Ryan
Kettlekamp of Kettlekamp & Kettlekamp and Mr. Tim Kent of
Pappageorge Haymes showed the Planning Commission updated 3-D
renderings for the main Village Green and surrounding areas based on
the recommendations of Commissioners at the last meeting.
Landscaping- Some of the changes
included the addition of large rocks, as big as 4 x 4 or 5 x 5;
added as a tribute to the glacial history of the area, as seating
spots for people and climbing areas for children. Other changes
included a lighted perimeter loop walk area added for maintenance
and snowmelt, a spot for a temporary stage, the addition of large
decorative barrier planters for the end plazas, and lighting
renderings for the central walkway. Plazas are now tucked in a
little more to the planting beds.
Mr. Kettlekamp noted they had built a lighted
scale model of the Village Green which will be taken to the
International Conference of Shopping Center Developers (ICSC) in Las
Vegas and then presented to the Village for them to keep. He noted
they were working on providing seasonal drawings and a more detailed
version of the Village Green as it related to the surrounding retail
area at the 5/7/08 Planning Commission meeting.
Commissioner Stittgen suggested the addition of
stone chess tables to the area. Discussion continued among the
Commissioners regarding the geology of the site and the addition of
boulders not only in the Village Green but possibly in surrounding
areas as well. Commissioners discussed the merits of tall lampposts
on the central walk, which could possibly hold speakers for special
events or the use of bollard lighting. Commissioner Gajda noted tall
lampposts could also be used for banners to add color.
Commissioner Springer commented that the idea
of a gradual slope or terraced look would not work with a temporary
stage concept. The temporary stage is currently shown to be about 30
ft. x 50 ft. Developers propose adding a few more trees in the
middle, but the hope is for people to have a view across the Village
Green to see the buildings.
Commissioner Hartwig asked about color spectrum
of lighting to be used and was told lighting would lean towards a
warmer spectrum. Commissioner Stittgen suggested possible plaques
for self-guided tours playing off the geology of the area.
Architecture- Mr. Tim Kent of
Pappageorge Haymes made a presentation to the Planning Commission
about incorporating large anchor stores, particularly Anchor 1 into
the general look aimed for by developers. Mr. Kent showed renderings
of a stone plaza entry to be added to Anchor 1 to help it blend in
with other stores, as well as the addition of cornice treatments and
covered canopy entryways. They would use the same kinds of classic
stone or decorative concrete materials on the back and sides of the
building as well, including pre-cast concrete wall panels that could
be recessed or lighted at night. They would soften the edges with
lush landscaping as discussed earlier.
Chairman Gattone asked if the pre-cast
materials would look like natural stone and was told that with score
lines, lighting and new material technology, pre-cast materials are
now almost indistinguishable from natural.
Commissioner Springer asked if any balcony
effects had been considered for second stories and was told that it
depended on the tenant. Discussion continued on second story views
of the Village Green as well as corner treatments and façade
materials.
Administrator Stevens advised the Commission
that Tutor Time daycare facility addition to Heritage Park would be
discussed in late May. Discussion of the gas station facility and
other tenants for Village Green continued.
Planner Meehan noted the May 7, 2008 Planning
Commission agenda may include the changed use for Ultimate
Transportation in the Falling Waters Business Park.
Attorney Phillips noted they may move forward
with legal action if Exceed Development did not remove the two
houses east of Wendy’s on Rt. 45.
Public Participation
Public Participation opened at 8:45 p.m.
Jim O’Niel, 497 Whispering Pines Rd.,
Lindenhurst: I have a request that you post your Planning Commission
meeting minutes on the community website like Village Board meeting
minutes are posted. He also had a question about energy-efficient
glass and materials and the re-use of rainwater. He asked that the
Village look at lessening the environmental footprint of the
development.
Administrator Stevens noted that there were
state regulations and building code requirements already in place
for energy efficient building. He said while the Village does not
have specific lighting code requirements, OM is looking at
sustainable lighting and energy saving options for roofing and other
architectural aspects.
Chairman Gattone called for any more public
comments. There were none.
Administrator Stevens noted they may post the
minutes on the website after approval at the next meeting. Public
Comment closed at 8:49 p.m.
Adjournment
A MOTION TO ADJOURN the meeting was made
by Commissioner Gajda and seconded by Commissioner Cattani. All were
in favor: Ayes- 7, Nays- 0.
The meeting adjourned at 8:50 p.m. |