 |
|||
|
VILLAGE OF LINDENHURST SPECIAL MEETING OF THE VILLAGE BOARD |
|||
|
CALL TO ORDER: Mayor Betustak called the Special Meeting of the Village Board to order at 7:00 p.m. ROLL CALL: ROLL CALL: Roll call showed those present were: Mayor Betustak, Trustees: Czyzewicz, Messmer, Norlin, Wayne and Zerba. Also in attendance were Administrator Stevens, Attorney Phillips, Engineer Welsh, Treasurer Neubauer and Clerk Bauschke. Trustee McCarthy was absent. The President of Lindenhurst Sanitary District, Art Campbell then reconvened the Lindenhurst Sanitary District’s previous meeting. Treasurer Art Neubauer, and Clerk Sheldon Halterman were present. Also in attendance was Robert A. Bate, P.E. of Strand Associates, Inc. PLEDGE OF ALLEGIANCE:
NEW BUSINESS: * WASTEWATER TREATMENT FACILITY – Village Engineer Wes Welsh referred the Board to the “Infrastructure Improvements 6 page Summary” that was prepared for the Special Meeting of the Village Board and was dated January 23, 2007. (Please see attached document.) Engineer Welsh presented this topic. Wastewater Treatment Plant construction is expensive and is also time consuming. It’s approximately a 3-year lead-time to bring improvements from design through construction to operation. Engineer Robert A. Bate of Strand Associates, Inc. also gave a brief presentation. General discussion occurred. Engineer Welsh reported that Village Staff recommends that the Lindenhurst Village Board request that the Lindenhurst Sanitary District undertake an expansion of the Wastewater Treatment Facility (WWTF). Sanitary District and Village Staff recommends that the Lindenhurst Sanitary District Trustees authorize Strand Associates to commence the IEPA project approval and low interest loan process by authorizing Strand Associates, Inc. to prepare a Facilities Plan and to commence the design process for expansion of the Wastewater Treatment Facility. MOTION: A motion to request that the Lindenhurst Sanitary District undertake an expansion of the Wastewater Treatment Facility and authorize Strand Associates, Inc. to commence the IEPA project approval and low interest loan process by authorizing Strand Associates, Inc. to prepare a Facilities Plan and to commence the design process for expansion of the Wastewater Treatment Facility was made by Trustee Norlin and 2nd by Trustee Wayne.
ON ROLL CALL THE VOTE WAS: Mayor Betustak declared the motion carried. General discussion occurred. Bob Bate of Strand Associates, Inc. referred to Table 7.03 PROJECT IMPLEMENTATION SCHEDULE that was in tonight’s Board packet. Bob Bate broke the schedule into three sections. Lindenhurst Approval of Study; Prepare Facilities Plan; Facilities Plan Submitted to IEPA; Preliminary Environmental Impacts Determination from IEPA; Notice of Public Hearing Issued; Hold Public Hearing through Receipt of IEPA-Facilities Plan Approval and $45,000.00 is the proposed cost. The following are considered “Design Related Services” for a preliminary not to exceed cost of $456,000.00: Authorize Design Related Services; Submit Pre-application for IEPA Revolving Loan Assistance; Construction Drawings and Specifications to IEPA; Submit Loan Application to IEPA; Submit Preliminary User Charge System to IEPA; Lindenhurst Authorizes Bidding and Construction Related Services; IEPA Approval of Drawings and Specifications; Receive IEPA Loan Commitment Letter through Advertise for Bids. Lastly, Open Bids; Revise User Charge System; Receive IEPA Loan Agreement; Issue Notice to Proceed to Contractor; Project Substantial Completion; Complete Training and O&M Documents through Project Final Completion are considered “Construction Related Services.” Sanitary District Clerk Sheldon Halterman made a motion to engage Strand Associates, Inc. to prepare the Facilities Plan for the Wastewater Treatment Plant at a cost not to exceed $45,000.00 with an option for the Design and Construction Related Services and authorized this on the basis of a Professional Service Contract with Strand Associates, Inc. upon approval of the Sanitary District Attorney; it was 2nd by Treasurer Neubauer. President Campbell took the Lindenhurst Sanitary District Roll Call and the motion passed. President Campbell adjourned the Lindenhurst Sanitary District’s meeting at 8:10 p.m. Mayor Betustak announced the Village’s Special Meeting would continue on. * ROUTE 45 PUMP STATION AND INTERCEPTOR SEWER-CAPACITY ANALYSIS – Engineer Welsh reported this for information purposes only. He presented the background on this item. Staff recommended no action be taken at this time. Both the southeast interceptor sewer and the Route 45 pump station, with three of the four possible, pumps installed, have sufficient capacity for all future development in the southeast interceptor sewer service area if development proceeds within the parameters of our current land use plan. * GRAND AVENUE SEWER PUMP STATION – Engineer Welsh briefly presented the background. This pump station is located on Grand Ave. across from Victory Lakes and is the last pump station the Village has that uses non-submersible pumps. A Study on this pump station completed in 2005 advised upgrading. To relocate this above ground station farther away from Grand Avenue land would be needed due to the pump station was built on an easement. General discussion occurred. Engineer Welsh recommended the Village acquire the additional land necessary to locate a new generator / control building further away from Grand Avenue and proceed with design and reconstruction of the pump station using the submersible pump alternative. Trustee Zerba was excused and left the meeting at 8:30 p.m. * GRAND AVENUE WATER MAIN REPLACEMENT – Engineer Welsh reported this existing water main along Grand Avenue is located between Prospect Drive and Grand Circle. The issue is the need to replace a 50 year old 6” diameter cast iron pipe with a 12” water main. Options were discussed. Village Staff recommended proceeding with design which starts with getting need an Engineering Services Agreement from Strand and Associates, Inc. and having Treasurer Neubauer and our financing consultants research financing options. * WELL NO. 11, WELL HOUSE NO. 7, STORAGE TANK NO. 3 – Engineer Welsh reported a study was done in 2005 which concluded the following: 1. That a deficit of 172 gallons per minute, based upon maximum day plus fire demand, already exists in our water supply system and that this shortfall would grow to 1200 gallons per minute by the year 2010. 2. That a new deep well (Well No. 11) producing 1,200 gallons per minute be designed and constructed in 2007. 3. That a new well house (Well House No. 7) be designed and constructed immediately upon completion of the deep well. 4. That a new 400,000-gallon water storage tank and booster pump station be designed and constructed sometime between 2010 and 2015. Engineer Welsh mentioned the best place for the ground storage tank was in the southeast region of the Village by Falling Waters. 5. The location for the new well, well house and storage tank have not yet been identified. 6. This study accounted fro the fact that there are hundreds of Village residents who draw their water from private wells. Engineer Welsh stated the older wells in the Village are beginning to decline and we are always looking for our next source of water. Staff recommended proceeding with design and construction of a deep well and well house while Staff works with Treasurer Neubauer and our financial consultant to research financing options in concert with the Grand Avenue Water Main Replacement listed above. * LAKE MICHIGAN WATER STUDY – Engineer Welsh said this topic was presented for informational purposes only. In 2006 the Northern Lake County Michigan Water Planning Group was formed and Lindenhurst joined. This planning Group is financing a feasibility study with regard to bringing Lake Michigan water to each of the agencies represented. The study is due to be completed by April 2007. Discussion included if a Lake Michigan water project comes into being how it will affect our existing water supply and distribution system and our continued planning efforts. Mayor Betustak thanked Engineer Welsh and Staff for such a thorough presentation and opened the floor for Public Participation. PUBLIC PARTICIPATION: Stephen Baceynski, 2326 E. Grand Avenue, Lindenhurst asked if the new proposed water main on Grand Avenue would be east of the Village Hall? Engineer Welsh answered yes, it would be 7,520 lineal feet long between Prospect Drive and Grand Circle. ADJOURNMENT: A motion to adjourn the Special Village Board meeting was made by Trustee Wayne and 2nd by Trustee Messmer. Upon voice vote, the motion carried. Adjournment was at 9:23 p.m. |
|||