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VILLAGE OF LINDENHURST REGULAR MEETING OF THE VILLAGE BOARD |
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CALL TO ORDER: Mayor Lahr called the Regular Board meeting to order at 7:00 p.m. ROLL CALL: Roll call showed those present were: Mayor Lahr, Trustees: Dunham, Marturano, Messmer, Metzelaar, Wayne and Zerba. Also in attendance were: Administrator Stevens, Attorney Phillips, Engineer Welsh, Treasurer Neubauer, Chief McKeever and Deputy Clerk, Cindy Spangler. Clerk Chybowski was absent due to a personal emergency. PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES: The minutes of the Regular Board meetings of August 27, 2007, March 12, 2007 and the Executive Sessions of July 10, 2006 and August 27, 2007 were presented to the Board for approval. A motion to approve the minutes was made by Trustee Zerba and was seconded by Trustee Dunham. Trustee Metzelaar noted the August 27, 2007 minutes, page 3, first paragraph, a spelling correction to the word “discussion” and page 9, Public Participation, “Brian Phillips” be changed to “Greg Phillips”. Trustee Wayne noted on page 8, paragraph 2, the word “Village” be changed to “Villa” and page 3, Plan Commission, add the words “who had expressed interest” to the sentence; however, Wayne relayed he believes there was a more qualified candidate. With the above noted changes, all four sets of the minutes were approved.
All were
in favor. Trustee Marturano inquired about a reference to correspondence regarding lag fees in the 3/12/07 minutes and wanted to know if the materials could be provided. Administrator Stevens advised that it would be. TREASURER’S REPORT: Treasurer Neubauer stated the beginning balance as of 7/30/07 was $10,220,763.55, receipts during the month of August were $677,914.34, expenses were $1,107,134.45 with an ending balance of $9,881,543.44 as of 8/30/07. MOTION: A motion to accept the Treasurer’s Report as presented was made by Trustee Wayne and was seconded by Trustee Dunham.
THE ROLL
CALL VOTE WAS: SEPTEMBER BILLS PRESENTED FOR PAYMENT: Trustee Wayne moved to authorize September payment of bills in the amount of $1,094,231.17. Mayor Lahr advised future presentation of the bills was being transitioned to Trustee Dunham who will advise the board in the future and thanked Trustee Wayne for his involvement. MOTION: A motion to approve September bills for payment was made by Trustee Wayne and was seconded by Trustee Dunham.
THE ROLL
CALL VOTE WAS: COMMUNICATIONS, COMMITTEE BOARD & STAFF REPORTS: District 41 Facilities Planning: Trustee Zerba advised she had attended the District 41 Facilities Planning meeting on 9/6/07. The purpose of the meeting was to discuss long range options. The meeting was well attended and very well structured. She commended the District for their innovation and proactive approach to the future needs of the district. A five year plan was also reviewed with primary focus on facilities. She invited anyone who wished to contribute ideas to contact her directly. Fire Protection: Trustee Messmer attended a Fire Protection District meeting on 9/4/07. Chief Halek of the Rescue Squad addressed the application for a Lindenhurst hospital that is before the State Health Facilities Planning Board. The meeting of the Planning Board had been postponed due to lack of quorum. He has prepared statistics to present to the Board regarding ambulance delivery times to existing Lake County hospital facilities. The trial runs were performed at all times of day and he reported that at no time was he able to arrive at a hospital in less than 45 minutes, even when using sirens. Mayor Lahr inquired if staffing of the new fire facility on Grass Lake Road has been addressed. He advised it is still a volunteer department but there is a plan to address staffing in the future. Trustee Zerba indicated that she was at the Rte. 83 and Grass Lake Road railroad crossing on Saturday morning where she clocked her wait time at 16 minutes. Environmental Activities & Education Commission: Trustee Dunham reported the Commission’s next meeting would be conducted next Wednesday, 9/12/07 at 6:00 p.m. Also Sunday 9/16/07 at 2:00 p.m., the movie, An Inconvenient Truth, will be shown at the Lake Villa District Library and is sponsored by the Library and the Commission. Staff: Administrator Stevens reminded the Board they had been provided copies of the regional Lake Michigan Water Study. At the 9/24/07 Board meeting there will be a presentation made by Applied Technologies who will provide an in depth review of the study. He asked the Board to read the draft study prior to the meeting. Trustee Wayne advised there is also a presentation regarding the subject at CLC on 9/18/07. Appointment: Mayor Lahr advised the Board of her recommendation to appoint Jim Stout to the open “At Large” position on the Lakes Commission. He was advised the next meeting is 9/18/07. A MOTION to approve the appointment was made by Trustee Messmer and was seconded by Trustee Dunham.
Ayes – 6 Staff: Chief McKeever advised the Board that sadly a member of the Board of Police and Fire Commission, Tom Fogel, had passed away very suddenly this past Saturday. He was a member of the Board for many years and was active in the community. Trustee Messmer was also acquainted with him and commented he was active with the Men’s Club for a number of years and long time resident in the Village. The Mayor expressed condolences. Mayor Lahr advised the Board she was working with several volunteers regarding suggestions for improvements to the Village’s web site. Mayor Lahr advised the Board she would not be able to attend the October 22nd Board meeting and requested the meeting be rescheduled to October 15th. The Board members did not have a conflict with the change in schedule. OLD BUSINESS: A: ORDINANCE: INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE AND PARK DISTRICT TO ENGAGE THE SERVICES OF BONESTROO FOR A BIKE AND PEDESTRIAN MASTER PLAN. Mayor Lahr advised the agreement, as originally presented to the Board, did not include the Village as a contract signatory and was corrected to now include the Village. Attorney Phillips advised the Board there was a problem with paragraph 3 which stated the Village and Park District are jointly liable for the entire amount and should be changed to read both parties each be liable for one half of the payment. He also indicated in the next section, Payment for Supplemental Services, be changed: 1st sentence, remove the words, “authorizing such services” and add to the end of the sentence, “in the same manner as described in paragraph 3 above”. The Mayor could be authorized to sign the agreement with the noted changes made and initialed. Trustee Dunham addressed the method of financing for the project. It was determined the expense would be paid from the contingency account in the corporate fund which is established for any unforeseen expenses. MOTION: A motion authorizing the Mayor to execute the Intergovernmental Agreement between the Village and Park District to engage the services of Bonestroo for a bike and pedestrian master plan with the noted changes as commented by Attorney Phillips was made by Trustee Marturano and was seconded by Trustee Wayne. Ordinance No. 07-9-1647
THE ROLL
CALL VOTE WAS: NEW BUSINESS: A. RESOLUTION: SWALCO DIRECTOR AND ALTERNATES SWALCO requires that members appoint local representative directors/alternates via resolution. It was determined that Renee Metzelaar be appointed as Director and that Fred Messmer and Susan Lahr be appointed as Alternate Directors. MOTION: A motion to adopt the resolution appointing Renee Metzelaar SWALCO Director: Resolution No. 07-9-1648 R and adopt the resolution appointing Fred Messmer and Susan Lahr as Alternate Directors: Resolution No. 07-9-1649 R was made by Trustee Dunham and was seconded by Trustee Wayne.
THE ROLL
CALL VOTE WAS: B. ORDINANCE: ACCEPTING A PUBLIC UTILITY EASEMENT/LINDEN PLAZA Engineer Welsh advised the Board that certain water mains are located behind the plaza and wrap around the Chase Bank facility adjacent to the plaza. The easement will grant the Village rights to access the main through the Chase parking lot to exercise any necessary maintenance or repairs. Attorney Phillips advised the Village never received an easement when the Plaza was originally built. MOTION: A motion to accept a public utility easement in Linden Plaza was made by Trustee Metzelaar and was seconded by Trustee Marturano. Ordinance No. 07-9-1650
THE ROLL
CALL VOTE WAS: C. ORDINANCE: APPROVING AN ENGINEERING SERVICES AGREEMENT – SPRUCEWOOD LANE ROAD IMPROVEMENTS/BONESTROO Engineer Welsh advised the project is located on Sprucewood between Longmeadow and Lake Shore Drive. The purpose of the agreement is for Bonestroo to provide engineering services on behalf of the Village including; survey, marking, inspections, contract administrations, etc… The contract is not to exceed $19,950 and the project should be 30 to 45 days in duration. MOTION: A motion approving an engineering services agreement for Sprucewood Lane Road Improvements with Bonestroo was made by Trustee Zerba and was seconded by Trustee Wayne.
THE ROLL
CALL VOTE WAS: Ordinance No. 07-9-1651 D. RECOMMENDATION TO REJECT THE 2007 SIDEWALK IMPROVEMENT PROJECT BIDS Engineer Welsh presented that staff rarely makes such a recommendation. He advised 3 bids were received and all were significantly higher than the engineering estimates. He attributed the high bids to August wet weather conditions and the nearing the end of construction season. He recommended shelving the project to next spring when it could be re-bid. Engineering plans would remain the same. Trustee Marturano discussed any possible benefit of a partial project and it was not recommended. MOTION: A motion recommending the Village Board reject the sidewalk improvement bids received on September 4, 2007 was made by Trustee Dunham and was seconded by Trustee Marturano.
THE ROLL
CALL VOTE WAS: PUBLIC PARTICIPATION: Mayor Lahr announced the Board was scheduled to move into Executive Session and opened the meeting to public comments. David Hartwig thanked the Board for authorizing a $500 donation to the Lakes Community High School “Taste of Talent” program that is scheduled for October 21st at LCHS. There has been good response and he believes it will be a very exciting program. MOTION: A motion to move to Executive Session was made by Trustee Messmer and was seconded by Trustee Dunham.
ON ROLL
CALL
THE VOTE
WAS: The Board moved to Executive Session at 7:46 p.m. RE-CONVENE: The Regular Meeting re-convened at 8:25 p.m. MOTION: A motion to adjourn the meeting was made by Trustee Wayne and seconded by Trustee Zerba. All were in favor, Ayes – 6, Nays – 0. ADJOURNMENT: The meeting was adjourned at 8:26 p.m. |
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