VILLAGE OF LINDENHURST

MOTION A motion to accept the April Treasurer’s Report was made by Trustee Dunham, seconded by Trustee Wayne.

ON ROLL CALL Ayes-6 Trustees Dunham, Wayne, Metzelaar, Marturano, Messmer, Zerba

Nays-0

MAY BILLS

PRESENTED FOR Trustee Dunham moved to pay the 3^rd set of bills ending the

PAYMENT fiscal year on April 30, 2008 in the amount of $25,659.68, and

the May bills in amount of $125,896.33, seconded by Trustee Wayne.

ON ROLL CALL Ayes-6 Trustees Dunham, Wayne, Marturano, Metzelaar, Zerba, Messmer

Nays-0

COMMUNICATIONS

Earth Day Coloring

And Essay Contest

ILCMA Presenta-

tion to Village Admin

Mayor Lahr referenced the Earth Day Coloring & Essay Contest, introducing Chairperson Ed Ruskin. Mr. Ruskin introduced the Earth Day Commission: Pat Parpan, Tracey Ask, Joe Brunette, Shawn Lahr. Mr. Ruskin recognized the winners and the prizes awarded for the 6^th grade essay contest. Village Arborist Ken Anderson announced the winners of the 3^rd grade Poster Coloring Contest for BJ Hooper, Millburn West and Millburn Central schools.

COMMITTEE REPORTS

BOARD REPORTS Ghida Neukirch, Deputy Manager of the Village of Buffalo Grove representing the Illinois City & County Management Association, presented a resolution acknowledging Jim Stevens’ more than 28 years of service in the role of Village Administrator.

Trustee Marturano attended the Lake Villa Township Board Meeting on April 29, informing that four people were interviewed by the Township Board for an open position. Jim Stout was appointed to fill the Fire Protection District Board seat. Trustees Messmer and Marturano attended the May 5 Lake Villa Fire Protection District meeting where Jim Stout was sworn in and the election of officers took place. Bud Scott was re-elected president, Lori Heitman was elected treasurer and Jim Stout was elected secretary. Marturano continued that the new Fire Station on Grass Lake Road would be holding an open house on Sunday, June 1 from 1-4pm. Lastly, Marturano stated the rescue squad would be holding an open house on Saturday, May 24, from 12-4pm at the Safety Building on Grand Avenue. A raffle would be held to replace aging heart monitors.

Trustee Zerba announced Victory Lakes celebrated their 20 year anniversary with a wonderful ceremony.

Trustee Metzelaar announced the next Lakes Commission meeting would be Tuesday, May 20, and that the Commission is trying to determine a reschedule date for the Board presentation.

Lahr announced the next Board meeting would be Monday, June 9.

OLD BUSINESS A. Presentation and Updates by Harris Bank - Postponed until

June 9, 2008

1. $2 Million Utility Capital Replacement Loan

2. Refinancing of SSA #4

NEW BUSINESS A. Presentation: Commercial Waste Franchising (SWALCO)

Walter Willis, 1311 Estes, Gurnee. Mr. Willis communicated the main functions of SWALCO: Planning for Lake County, Consulting, Education with the schools, and Programs at facilities as part of an outreach program. Mr. Willis provided information regarding efficiencies in collecting solid waste, handling household chemical waste and electronics collections. Mr. Willis encouraged the Village Board to utilize the services SWALCO offers to bring efficiencies to the collection of solid waste. Willis referenced renegotiating the per ton agreement with recyclables and the expectation of the revenue per ton to double in the near future.

Willis discussed commercial franchising and the benefits of contracting: hire one hauler to take advantage of economies of scale, bringing efficiencies to the collection of solid waste. This would ultimately reduce greenhouse gases associated with collecting waste, as well as wear and tear on the roads, according to Willis. Additionally, with a contract, fuel surcharges can be eliminated, benefiting the business community. Willis referenced contracts could be approximately 7-years in length. With commercial franchising, the business community could expect a reduction in costs and enjoy the added benefit of recycling. Mayor Lahr asked whether the same companies conduct the business for both commercial and residential waste hauling. Willis stated it is a combination. Administrator Stevens mentioned that Lindenhurst’s residential contract is up for renewal in December.

Mayor Lahr stated commercial franchising would be a service to our business community by lowering their costs. Trustee Marturano asked about the turnaround time for a survey to business owners to assess interest. Willis stated a written survey would be 60-90 days, but that in order to get optimal responses, SWALCO would promote at Chamber meetings. Mayor Lahr addressed the fact that since the Village’s commercial base is expected to grow significantly over the upcoming months, commercial franchising would need to be addressed in any potential contract to receive favorable costs. Mayor Lahr stated there may also be an opportunity to offer commercial franchising to the schools.

Trustee Messmer asked what the status was regarding recycling of plastic grocery bags. Willis explained that legislation called The Plastic Bag Recycling Act is reviewing this issue. Mayor Lahr suggested Board liaisons could work with department managers and with SWALCO to learn more about commercial franchising. Trustee Metzelaar stated she would work with other Board members in this regard. Willis announced there will be an open house at SWALCO on June 19 from 4:30 until 7pm.

B. Ordinance: Amendment to Agreement with Sanitary District

ORDINANCE No. 08-05-1708

Attorney Phillips referenced the Village has an intergovernmental agreement with the Sanitary District, amended from time to time, and that there are proposed modifications to the agreement. One change is regarding building the new salt storage building (paragraph 8), as well as the building and staging area for new facility. The other change to the Agreement involves the continuation of the practice of the Police Department temporarily parking impounded motor vehicles by the Sewer Treatment Plant.

MOTION Trustee Marturano made a motion to approve Ordinance No. 08-05-1708 between Lindenhurst and the Sanitary District, seconded by Trustee Metzelaar.

THE ROLL CALL

VOTE WAS Ayes-6, Trustees Marturano, Metzelaar, Dunham, Wayne, Zerba, Messmer

Nays-0

C. Discussion and Possible Ordinance Approval: Village Green Covenants, Easements, Conditions and Restrictions

Attorney Phillips communicated a change in a draft of the Declarations for Village Green, page 19, first sentence: Declarant shall maintain the Common Area as approved by the Village in a first-class condition, repair and appearance consistent with other high-class properties of similar class and construction in Lake County, Illinois.

ORDINANCE No. 08-05-1709

MOTION Trustee Zerba made a motion to approve Ordinance 08-05-1709, approving the Declarations for Village Green Covenants, Easements, Conditions and Restrictions with the noted language change in Section 9.1, seconded by Trustee Wayne.

ON ROLL CALL Ayes-6, Trustees Zerba, Wayne, Dunham, Marturano, Metzelaar, Messmer

Nays-0

D. Ordinance: Authorizing Extension of Garbage, Recycle and Landscape Contract

ORDINANCE No. 08-05-1710

Attorney Phillips explained the change in the referenced Agreement amends the definition of recycling containers to include 48 and 64 gallon containers for $1.00/month additional cost. Additionally, subsequent to the changeover from Mundelein Jensen, Phillips stated the new agreement is with Groot.

MOTION Trustee Zerba made a motion approving Ordinance No. 08-05-1710, seconded by Trustee Metzelaar.

THE ROLL CALL

VOTE WAS Ayes-6, Trustees Zerba, Metzelaar, Wayne, Messmer, Marturano, Dunham

Nays-0

E. Ordinance: Authorizing Mayor to Sign AT&T Landscape Agreement

ORDINANCE No. 08-05-1711

Attorney Phillips advised that amendments to the Village’s right-of-way ordinance include excusing telecommunication providers that are paying the simplified telecommunications tax from paying the $150 inspection fee per site for equipment in the Village right-of-way. An additional amendment decreases the required landscape allowance from $2,000 to $1,500. Phillips continued the final draft of the AT&T Agreement has been prepared and referenced challenges with regard to landscaping some of the sites.

Administrator Stevens stated he and Engineer Welsh spent time discussing landscaping for the 2’ x 4’ utility boxes. Stevens said there are some sensitive locations where boxes are planned to be installed. Engineer Welsh listed four (4) different challenges for box locations: facilities on private property in a utility easement; county highway right-of-way; Village roadway right-of-way; and homeowners association property subject to blanket easements. For the Village right-of-way, a box installed between the sidewalk and curb presents challenges with water mains and that adding landscaping only complicates the scenario. Additionally, Welsh continued, in the older part of the village there are ditches to work around. Welsh informed that the new technology is being built upon existing infrastructure, presenting additional challenges with regard to proximity to junction boxes.

Mayor Lahr inquired as to whether the $1,500 landscaping amount was adequate. After discussion, it was confirmed the amount of the allowance was more than adequate. With regard to the landscaping allowance, Administrator Stevens suggested when the box is on homeowners association property it might be a good idea to grant the association the money. Attorney Phillips added it would be prudent to pass the monies along to the association only after they were received by AT&T.

MOTION Trustee Dunham made a motion to approve Ordinance No. 08-05-1711 authorizing the mayor to sign a landscape agreement with AT&T Illinois Management, seconded by Trustee Messmer.

THE ROLL CALL

VOTE WAS Ayes-6, Trustees Dunham, Messmer, Marturano, Metzelaar, Wayne, Zerba

Nays-0

F. Resolution: 2016 Olympics

RESOLUTION No. 08-05-1712R

Mayor Lahr stated the Lake County Municipal League sent a resolution proposing Lindenhurst support the 2016 Olympics coming to the Chicago area.

MOTION Trustee Zerba made a motion approving Resolution No. 08-05-1712R in support of the 2016 Olympics in Chicago, seconded by Trustee Metzelaar

THE ROLL CALL

VOTE WAS Ayes-6, Trustees Zerba, Metzelaar, Wayne, Marturano, Messmer, Dunham

Nays-0

G. Discussion: Review of Roles of Committee and Commissions

Mayor Lahr referenced the various Village committees and commissions currently in place and solicited feedback from the Board regarding the roles and functions of these various groups. Trustee Dunham stated it would be desirable soliciting feedback from all committees. Mayor Lahr acknowledged the fact the committees are made up of very capable volunteers and the importance of getting their feedback.

H. Human Resources Committee Recommendation (Eyeglass Stipend to Insurance)

Trustee Marturano stated Village Staff realized an opportunity to improve vision coverage for Village employees at no additional cost to the Village. Stevens added the change involved moving from a stipend to insurance.

The Board reached a Consensus to approve the change to vision insurance. Attorney Phillips stated the policy change could be implemented with an ordinance being passed at the next Board meeting, June 9.

I. Ordinance: Authorizing a Revision to Parking and Lighting Plans at 3093 Falling Waters Boulevard

ORDINANCE No. 08-05-1713

Mayor Lahr referenced a Meehan & Company memo, dated April 26, 2008, to the Plan Commission recommending the approval of expanded parking and lighting plans by Ultimate Transportation/ Ultimate Athletics, 3093 Falling Waters Boulevard.

MOTION Trustee Metzelaar made a motion to approve Ordinance No. 08-05-1713, seconded by Trustee Marturano.

THE ROLL CALL

VOTE WAS: Ayes-6, Trustees Metzelaar, Marturano, Dunham, Messmer, Zerba, Wayne

Nays-0

J. Ordinance: Approving Changes to the Village’s Building Regulations

ORDINANCE No. 08-05-1714

Engineer Welsh explained that Lake County adopted a new set of ordinances about a year ago and the Township Fire Protection District adopted the same codes approximately eight months ago. Welsh stated the overall intent is to have consistency with the codes and amendments.

MOTION Trustee Marturano made a motion to approve Ordinance No. 08-05-1714, seconded by Trustee Dunham.

THE ROLL CALL

VOTE WAS Ayes-6, Trustees Marturano, Dunham, Metzelaar, Zerba, Messmer, Wayne

Nays-0

K. Appointments: Interim Administrator, Boards, Commissions, Committees, etc.

Mayor Lahr suggested appointing the following 1 year terms:

Jack McKeever – Interim Village Administrator; Cindy Spangler – Collector and Deputy Clerk; Jack McKeever – Chief of Police;

Art Neubauer – Treasurer; Paul Phillips – Village Attorney;

Wes Welsh – Director of Public Works

MOTION Trustee Wayne made a motion to approve, seconded by Trustee Zerba. Upon a voice vote, the motion carried.

PUBLIC

PARTICIPATION None.

EXECUTIVE SESSION Sharon Morien of the PAR Group briefly discussed specifics outlined in the recruiting contract for a Village Administrator, as well as ads placed for the job and the job profile. Morien offered her contact information to Board members for any questions they may have during the search process.

MOTION A motion to adjourn the meeting was made by Trustee Wayne, seconded by Trustee Marturano. Upon a voice vote, the motion carried.

ADJOURNMENT The meeting was adjourned at 9:07 pm.

Date Approved__________________________________

_______________________________ _________________________________

Susan Lahr, Mayor Patty Chybowski, Clerk